Saturday 25th & Sunday 26th November 2023.
Update 22/11/23: Final information -
Withdrawals. Please let us know of any withdrawals by clicking here and completing our Google Form. We are still oversubscribed at present and have swimmers on the waiting list. Would you please encourage parents/carers wherever possible to notify withdrawals as soon as they can rather than waiting until the last couple of days before the meet? It really helps us to keep the meet running smoothly on the day.
Officials. We are still short in all sessions, except for session 2. We would really appreciate any further offers of help outside of session 2 – please click here to complete our Google Form for officials. If anybody currently down for session 2 is able to swap to a different session, would they please email Claire with their details (email@example.com). If we do not have enough officials, we will either need to ask for help from qualified timekeepers (likely to downgrade the meet to Level 4) or run fewer lanes (which would mean rejecting some previously-accepted swimmers to fit within the pool time available). Obviously we are very keen to avoid either of those things.
Car parking. The car park at the Pavilions is very expensive for longer stays on Saturday - further details in the attached. As you can imagine, this is entirely outside of our control.
Many thanks as ever for your help. If you need any further information that isn’t covered in the attached, please do just ask.
The meet filled almost immediately upon opening and is currently full (as at 28th October). We are maintaining a waiting list for additional swims and will offer spaces to swimmers already registered in the meet, on a first-come first-served basis, if we receive sufficient withdrawals to free up any lane space. Any further requests to be added to this list (including from swimmers not meeting the qualifying times or having no licensed time) may be sent to firstname.lastname@example.org.
first of all, many thanks to all who have made payment and confirmed your coach/poolside pass requirements. For the couple of teams yet to do so, a gentle reminder that payment was due yesterday so would you mind giving your Treasurers a nudge, please?
As ever, we'd really appreciate any withdrawals as soon as possible please - click here to complete our simple Google Form. At present we are still slightly over capacity. We should be able to offer some swims from the waiting lists in the final days before the meet, but will need to close down the waiting list process on the Friday afternoon before the meet. We will also offer time trial swims on the day: first come first served and subject to available lane space; £10 per swim; times go to Rankings but not eligible for points/medals; apply in person at the IT desk behind the spectator seating before the start of warm-up for the relevant session.
Confirmed session times are pasted below (and also attached as a PDF) - these replace the provisional times you might have seen in our Promoters' Conditions.
This Level 3 meet is aimed at all levels of swimmers and will provide a competition opportunity to enable those athletes looking to improve their times and those seeking to achieve times suitable for entry into Regional and County Championships and other meets at level 1 or 2.
Venue: Pavilions in the Park, Horsham, West Sussex, RH12 2DF. 25m deck level pool, 8 lanes, electronic timing, anti-wave lane ropes. A secondary strobe is available, if necessary, upon request
Age Groups: 9, 10, 11, 12, 13, 14, 15, 16+. The meet will be run as “age on the day” for swimmers aged 9 and over on 26 th November 2023
Events: 50m, 100m and 200m All Strokes, 100m, 200m and 400m IM & 400m Freestyle. All events will be heat declared winners
Awards: Medals to 1 st , 2 nd and 3 rd in each age group, plus for ages 12 and under Ribbons to 4 th , 5 th and 6 th .
Fees: 50m, 100m & 200m events are £7.50 per entry, 400m events are £10.50 per entry (these entry fees include Regional Levy).
Entries: Entries open on Wednesday 25th October 2023 at Midday and accepted on first-come first served basis
Entries in Hytek format to email@example.com (or see Standard Conditions for other formats)
Closing date: Saturday 28 th October 2023 at Midday or when the meet is full
Please find attached the Promoters conditions (contains all details about the meet) and Team Manager Hy-Tek entry file. (If you do not already use Team Manager, Team Manager Lite can be downloaded for free click here instructions are included in promoters conditions). Please contact us if you require a manual entry (please note applications made via this method will attract a £8 administration fee).
When importing HyTek entry file please ensure that the Course is set to ‘S’ and Meet Type to ‘LIC’ and under the eligibility tab the ‘enforce QT’ and ‘do not allow NT entries’ are ticked.
Confirmation of entries – please note: Sending in entry via Hy-Tek or manual form is ‘making an application’, confirmation of acceptance will be sent via email from firstname.lastname@example.org as soon as possible after the closing date (or once the meet is full) when all processing of applications is complete. Do not transfer funds until an entry is confirmed as accepted (we will send you a meet summary & coach pass form, along with your team entry list for checking).
We are always grateful for offers of help from officials - we can't run it without you! Our officials co-ordinator can be contacted on email@example.com
Karen, Matt & The Atlantis Gala Team
If any of your club contact details have changed for receiving our entry packs, please do let us know so we can ensure they are sent to the correct person.
*Please note – entries are treated as having been submitted at the time they are received in the Atlantis Galas e-mail box (as determined by the supplier of our email service – gmail), not the time they were sent by the sender.
We are planning the following meets in 2024
Saturday 2nd March (1 late afternoon session) & Sunday 3rd March (all day) 2024 – March Madness Sprint Meet
Sat 29th & Sun 30th June 2024 – Summer Splash
Sat 23rd & Sun 24th November 2024 – Christmas Cracker